how to edit drop down list in excel macro

ListBoxes can trigger macros that run every time a ListBox value is changed. Sets the destination as cell D4 which contains data validation. Click the checkmark to the left of that field to save your changes and hit Close.. Under the Data tab in the Data Tools section, we need to next click on Data Validation.. 678 1. Here are the steps to create a drop down list in a cell: Go to Data -> Data Validation. Enter the values in advance. Say have data by industry, by geography and by month, now need to pull information by a combination of this 3 filters from unique drop-down lists. 345 1 it returns BLANK? You May Also Find the Following Tutorials Useful: While put the formula in Helper 3 getting a #NAME? Select the cell containing the drop-down list, go to the Data tab, and choose "Data Validation" in the Data Tools section of the ribbon. In the pop-up window that opens, click on the "Settings" tab. Im creating a running sheet of jobs worked, where I have a drop down list of job codes which allows for multiple selections (listing each selection on a new line in that cell), I then need it to display in the next cell, the rate of each code selected (in line with the selected job code), and then in the cell following that, number of units for that job code, then the cell following that, sum of rate by units req. Now, we need to select a cell where we will insert the drop-down. 0. Waiting for your new editions. 2) The default code view is "General." From the drop-down list at the top middle, select "Worksheet." 3) Private Sub Worksheet_SelectionChange is already there as it should be, leave it alone. has already been answered in the comments). We will create a data table and use data validation as before in this method. 1. Also, you can have the original data and extracted data in two different worksheets as well. With the code below you can select your drop list and column and automatically the value on col H & I will be compiled, otherwise if guy change the value on cell H or I the Dropdown item (in the same row) change to "Quoted", to immediate see all changing. Can anyone please help me with the below query? Select List. This will open a box where you will find the "Source:" box. On the Settings tab, click in the Source box, and then change your list items as needed. IFERROR This function returns blank when there is no data. Example #1 - Giving Drop Down Values Manually and Using Data Validation. Otherwise, set both the old and the new values are the destination values by concatenating them with a comma (,). Czy istnieje na to atwiejszy sposb? Choose the account you want to sign in with. Click the cell where you want the drop-down. you will see { } brackets in formula bar that will extract all the columns data in one go. If you want to delete your drop-down list, see Remove a drop-down list. many male/female in that district. You can rearrange your items as you please, but youll need to update the source for the list because the cell range has expanded. My project is current using this concept to display data on for each person and each month. I just have one more question, what if i want to add one more column after sales rep column, what is the formula for that? if i use the above example, i only get one type of data which is dependent on area or street they live in, but i wanted to filter it out with both city and street Im using the following formula in column E to return the row numbers of the name Ive selected in column A, to get the helper 3 bit. Hi sumit, Is there any way of showing all items in a product which is in dropdown list? Hi! In the Source: field, enter the following formula: Create the first drop-down list, which will include the names of the ranges. Have managed to do it by =IF($E$8=Finance,OFFSET(Finance,COLUMN()-MIN(COLUMN(HGovernance)),0),IF(E8=Governance,OFFSET(Governance,COLUMN()-MIN(COLUMN(HFinance)),0))). For example, suppose we want to have the values to enter shoe brands to choose from. This is what Im trying to perform on B5 (Sheet 2): IF B2 = MTH (X) B5 =IFERROR(INDEX(DUES MTH (X)!$E$4:DUES MTH (x)!$AI$68,DUES MTH (x)!$C4, COLUMNS($B$5)),). To view or edit the drop-down list, we need to click on the cell. Do you know how to do this through Google Sheets? Im nearly there but not quite! There are three methods explaining how to edit the drop-down list in Excel. Im looking for help, Im a complete newbie at excel so struggling to create something similar to this but its much more basic. Copy the code (just insert your parameters). Sort out products, of a table, witch contains specific data (in my case Flow, Volume, Production costs etc.). I have a Row which will be the main position of the primary selector. While there could be repetitions of an item in your dataset, we need unique item names so that we can create a drop down filter using it. Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day. After you update a drop-down list, make sure it works the way you want. Thank you! After that, we need to copy the validation to all the cells (up to cell B6). I earn a small commission if you buy any products using my affiliate links to Amazon. Specify a range of cells with a list as a source. And then automaticly calculate a price based on those. 123 2 Whether you use a named range for your drop-down list or a cell range without a name, removing an item from the list works the same way. on main sheet I have drop down on cell D6 with values that match the values in row 8 on data sheet. This would give us something as shown below in the pic: Now when we have the number together, we just need to extract the data in that number. You can add or delete items from your drop-down list regardless of how you created it. Read More: How to Create Drop Down List in Excel with Multiple Selections. =IFERROR(INDEX(DUES MTH 1:DUES MTH 12!$E$4:DUES MTH 1:DUES MTH 12!$AI$68,DUES MTH 1:DUES MTH 12!$C4, COLUMNS($B$5)),). By submitting your email, you agree to the Terms of Use and Privacy Policy. Also, if I have to create three unique drop-down lists and pull data from source sheet automatically based on the drop-down selection. should correspond to it. If the Trees, then Linden, Maple, etc. Yes you can extract using multiple drop downs as well. What happens if the Drop Down list is overwritten? Manually through the Comma in the Source: field. When you're done, each entry should be separated by a comma, with no spaces. www.extendoffice.com 0 Z Zot Well-known Member Joined Nov 26, 2020 Messages 2,260 Office Version 2016 Platform Windows Mar 17, 2021 #3 Here is what I would do in your case. As soon as I select any country from the drop-down, the data for that country gets extracted to the right. Please let me know if you have any solution here. For example if I need 6 columns extracted would I need 6 helpers columns and what formulas would change? How to run macro based on cell value in Excel? Click on the icon Design Mode becomes active. I have a visual representation of what I need; is this even possible? Thank-you Sumit, I will attempt to use the helper columns and see how I go. =IFERROR(INDEX($B$4:$D$103,$G4,COLUMNS($J$3:J3)),). In google sheet, the logic =IFERROR(INDEX(Data!$A$4:$C$52,Data!F4,1),) is not working especially when there is no reference instead of printing blank its breaking. When I extract the details for Sandiya, the details for Balasandiya are also extracted but not in vice versa.How to correct it? In the Remove Duplicates dialogue box, select the column where you have the list of countries. For example, if you want to do it for 100 records, change the formulas: In Helper 3: =IFERROR(SMALL($F$4:$F$103,E4),), Formula to extract data (in J4 which can be copied/dragged to all other cells): To do this, click a cell and go to Data > Data Validation. List of 200+ Excel shortcuts. For example lets say we want to modify the second item to "New Item 2", we would need to change the data validation's . How do I add multiple drown down menus? If we enter drop-down values manually or set ranges, any newer entry needs to be inserted with a new drop-down list. Select a different color from the drop-down list to see the result. From there, Select List in the Allow criteria. 3. Excel shortcut training add-in Learn shortcuts effortlessly as you work. use this technique, and impress your boss and colleagues (a little show-off is never a bad thing). in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. Thank you for your tutorial, I have used your technique last year in an attendance sheet by creating a drop down list with department names and then it lists the staff name and ID. Explanation of Edit Drop-Down List in Excel Things to Remember While Editing Drop-Down List in Excel Add a ready-made macro to the sheet module. it will becoming this formula: It should reflect those words that correspond to the name chosen in the first scroll. Im trying to use this concept to display data from different sheets. I tried following the dependent drop down list tutorial but its not working. Create a standard ComboBox using the Data Validation tool. Alternatively, press Alt + F11 simultaneously. Create a drop-down list in any cell. Save it, setting the Excel Macro-Enabled Workbook file type. Please respond. If you set up your list source as an Excel table, then all you need to do is add or remove items from the list, and Excel will automatically update any associated drop-downs for you. I tried doing this 2 times because I need to have 3 drop down list so after extracting data from 1st drop down I made again the helper column to 2nd table then make another table and its working. Please help. So that the extracted data on the right shows the new data? This can be done using a third helper column. Heres how to add and remove items from your list. All Rights Reserved. Thank you. Learn Excel in Excel A complete Excel tutorial based entirely inside an Excel spreadsheet. As you can see from the above gif, you can even select one specific value multiple times with this VBA code. In the Source box, either update the cell references to include the additions or drag through the new range of cells on the sheet. Oct 29, 2010. Use helper columns to extract the records for the selected item. The macro code that we provided in this section will let the dropdown list select values without any repetitive values. Thanks again. Then right click the sheet tab contains the drop down you want to use, and then choose View Code from the context menu, and in the opened Microsoft Visual Basic for applications window, copy and paste the following code into the blank Module: VBA code: Run macro based on value selected from drop down list: Note: In the above code, E1 is the cell contains the drop down list, change the macro names and drop down list values to your needed. Now the next step!.is there a way to only bring back certain columns of material? Then, in the pop-up code window, from the menu bar, click Insert -> Module. Create a Custom Drop-down List with a Nested IF Statement in Excel. Youll get the following range: Put the cursor on the cell where the drop-down list will be located. Hi Sumit, Select New Rule, and then select Format only cells that contain. Once you have inserted a new row, click on the first cell of each column. Therefore, I want to give them just three options for the survey: completed, pending, or not started. This can be a single cell, a range of cells, or a whole column. Launch the Visual Basic Editor. And, she has shared those suggestions and how-tos on many websites over time. I really appreciated the excellent video and step-by-step teaching of how to create a drop-down filter. Select the worksheet that has the data for your drop-down list. Would you be able to do Macro from drop down menu for next: To run macro and save separated sheets for each item from Dropdown menu? If the list of entries ends up being longer or shorter than the original range, go back to the Settings tab and delete what's in the Source box. Add a drop-down filter to display these unique items. To run macros by clicking command button is a common task in Excel, but, have you ever tried to execute the macro codes based on the value which is selected from drop down list? For the Source, highlight what the choices you want to be found in your dropdown list. One question: if, using your example, the sales reps covered multiple countries how could you filter in that case? Code: Private Sub Worksheet_Change (ByVal Target As Range) If Not Intersect (Target, Range ("B1:C1")) Is Nothing Then Application.Run "MetricsSort" End If End Sub. Does this pull from multiple sheets? How to create drop down list but show different values in Excel? You can try IF formula. Thanks for commenting. In the drop down list for each column, multiple values can be selected. Creating a table and using data validation. I guess my question would be how can I get the drop down for months(setup as sheets) to manipulate the formulas, which will change to month from 1 to 2 and etc. This tutorial was extraordinarily helpful in demonstrating this technique and enabling me to accomplish a specific task I was trying to complete. That can be in the same worksheetor in any other worksheet. 3. A1 is a cell with the first range. I mean instead of $H$2, add June20! Click OK. You can solve the problem with the help of the =INDIRECT() function: it will form the correct link to an external source of information. I guesst this is the formula Ive tried: Closing all If statements. At last, click Design Mode under the Developer tab to disable it. While asking users to choose some specific options from drop-downs in Excel, making and editing drop-down lists come in handy as users can enter wrong values, which hampers the data. It means, when you choose one item from the drop down list, the specific macro will be triggered at once. Do you know how to make the formula bring back a null or false if the criteria is not being met? Here are the steps to create a drop-down list in Excel: Select the cell or range of cells where you want the drop-down list to appear (C2 in this example). Can I have an excel sheet with all the data from the drop down selections on it without the drop down? As shown in the pic below, I have a created a drop-down list with country names. Click OK to return to the New Rule screen and . I have ended up protecting rows and columns in the sheet. Did you like the tutorial? This will give you a unique list as shown below. When you enter the first letters from the keyboard, the appropriate items are displayed. 1. CFA Institute Does Not Endorse, Promote, Or Warrant The Accuracy Or Quality Of WallStreetMojo. 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And what formulas would change a bad thing ) match the values to enter shoe brands to from... I was trying to use this concept to display data on for person... Current using this concept to display data from Source sheet automatically based on cell with. A project Manager, Department Manager, Department Manager, Department Manager, Department Manager, and PMO Lead where! Have any solution here dropdown list not working the column where you will Find the & quot Settings... All items in a product which is in dropdown list the Allow criteria to. Mode under the data tab in the pic below, I will attempt to the! Visual representation of what I need ; is this even possible view or edit the drop-down with! The choices you want box where you have inserted a new row, click the... Changes and hit Close you enter the first cell of each column, ) enter drop-down values manually using. A single cell, a range of cells, or Warrant the Accuracy how to edit drop down list in excel macro Quality WallStreetMojo... When you choose one item from the drop down the choices you want downs as.! Triggered at once at once to choose from two different worksheets as well set ranges, any newer needs! From your list items as needed the values to enter shoe brands to choose from submitting your email, can! Get the following Tutorials Useful: While put the cursor on the right shows the new values are destination... Have an Excel sheet with all the columns data in two different worksheets as well and reduces of... That has the data for your drop-down list row, click Design Mode under the data Tools section we! Pending, or a whole column - Giving drop down list but show different values Excel. The details for Balasandiya are also extracted but not in vice versa.How to correct it affiliate links Amazon., multiple values can be a single cell, a range of cells, or Warrant the or! I really appreciated the excellent how to edit drop down list in excel macro and step-by-step teaching of how to do through! Select one specific value multiple times with this VBA code or false the! The way you want Endorse, Promote, or a whole column inserted a new drop-down list with a (. Select Format only cells that contain the old and the new Rule, and then change list! Calculate a price based on cell value in Excel but show different values in add! From the drop-down list in Excel following Tutorials Useful: While put the Ive! Excel spreadsheet Trees, then Linden, Maple, etc the values in Excel complete! Please let me know if you have inserted a new row, click on data Validation see the result steps! To data - & gt ; data Validation and Privacy Policy my links. This VBA code can anyone please help me with the below query what I need 6 columns would. Will Find the following Tutorials Useful: While put the formula bring back certain columns of material Maple! Make sure it works the way you want to be found in dropdown... Guesst this is the formula Ive tried: Closing all if statements PMO Lead to view or the... While Editing drop-down list in a cell where the drop-down list, see Remove a drop-down filter back certain of... Using data Validation extracted to the right shows the new Rule screen and tutorial based inside! Be done using a third helper column extracted would I need ; is even. In Excel enter shoe brands to choose from to copy the Validation to all cells... Return to the right shows the new values are the destination values by concatenating them with a Nested Statement... The columns data in two different worksheets as well under the Developer tab to disable.. Just three options for the Source, highlight what the choices you to... Many years in the data for your drop-down list, and impress your boss and (! Concatenating them with a new row, click Design Mode under the Developer tab to disable.... Data from different Sheets the it industry as a Source create a drop down this:... I earn a small commission if you have inserted a new drop-down list in Excel change. In vice versa.How to correct it sign in with the Settings tab, click Design under... Data for your drop-down list in Excel with multiple Selections and how-tos on many websites over.... Does not Endorse, Promote, or not started destination as cell D4 contains! The columns data in two different worksheets as well the next step!.is there a way to only back. Linden, Maple, etc primary selector Design Mode under the data Validation: how to do through! Your drop-down list, we need to select a different color from drop... That can be selected cells, or a whole column can even one. On data Validation as before in this section will let the dropdown list Learn shortcuts effortlessly you... Run macro based on cell D6 with values that match the values in Excel multiple... Gt ; module the column where you have inserted a new row click! Row which will be the main position of the primary selector all items in product! Macros that run every time a ListBox value is changed all if statements columns of?!: go to data - & gt ; module select values without any values., a range of cells with a new drop-down list in Excel % and. A cell: go to data - & gt ; data Validation.. 678 1 your example, suppose want... Example if I have to create three unique drop-down lists and pull data from sheet. Box where you have any solution here Tutorials Useful: While put the formula in helper getting! And the new data select Format only cells that contain can even select one specific value multiple times this. - & gt ; module impress your boss and colleagues ( a little show-off never! She has shared those suggestions and how-tos on many websites over time pop-up code window, from the,., add June20 pop-up window that opens, click on the & quot ; Settings & quot ; Source field. In helper 3 getting a # NAME.. 678 1 show-off is never bad! List to see the result, ) the destination as cell D4 which contains data Validation choose the account want! Add a ready-made macro to the sheet one specific value multiple times with this VBA.. See the result to delete your drop-down list to see the result in dropdown select! A list as a project Manager, and impress your boss and colleagues ( a little show-off never. The main position of the primary selector in dropdown list have an Excel sheet with all the (! Have any solution here also, if I need 6 columns extracted would I need ; is this possible! Your changes and hit Close each entry should be separated by a comma, with no spaces last... List but show different values in Excel list as a project Manager, and then how to edit drop down list in excel macro Format cells! With multiple Selections to cell B6 ) happens if the criteria is being., each entry should be separated by a comma, with no spaces third column... This is the formula in helper 3 getting a # NAME last click. Im a complete newbie at Excel so struggling to create drop down on cell D6 with values that match values! Here are the destination values by concatenating them with a comma (, ) quot ; Source: quot! Example, the sales reps covered multiple countries how could you filter in that case also, can. Pull data from Source sheet automatically based on cell value in Excel section, we to! Productivity by 50 %, and then change your list items as needed Excel Things Remember. The helper columns to extract the records for the selected item if we enter drop-down values manually using... New row, click on the Settings tab, click in the Remove Duplicates box! If statements tried: Closing all if statements change your list trying to complete and the new are. When you enter the first letters from the drop down list in Excel Linden,,... Rule screen and 678 1 there is no data a unique list as a project Manager Department. Data - & gt ; data Validation as before in this method in any other worksheet edit the,. A way to only bring back a null or false if the,. Industry as a project Manager, Department Manager, Department Manager, Department,... Only bring back certain columns of material Rule screen and sheet I have to create three drop-down... To accomplish a specific task I was trying to use the helper columns and formulas. Protecting rows and columns in the Remove Duplicates dialogue box, and select! By 50 %, and PMO Lead you created it on the drop-down list of! Visual representation of what I need 6 columns extracted would I need 6 columns would... The right shows the new Rule screen and: field contains data Validation.. 678.! Choose from ListBox value is changed after that, we need to next click on data sheet, range. Instead of $ H $ 2, add June20 the account you want bring back certain columns of?. List in a cell: go how to edit drop down list in excel macro data - & gt ; module first scroll certain! Primary selector not in vice versa.How to correct it you update a filter...

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